costtracker application

CostTracker

AI Purchase Order Management System

web app

ABOUT PROJECT

costtracker logo

About company:

CostTracker is a company born in Norway, which set up the goal to create an innovative cloud-based FinTech platform that helps companies save time and money through total control of costs in the organization. The software’s main functionality is an extensive purchase management system, which enables you to order items from various suppliers and plan your expenses in advance. As we at Railwaymen are growing it continuously since September 2018 in our Krakow HeadQuarters, you can find inside a catalog of over 185 000 different suppliers, and as this case study is being published (June 2023) – more than 110 000 purchase orders have been successfully registered and proceeded through this platform.

OUR WORK

Project Management

Frontend

Backend

QA

UX & UI

Business Consulting

Future Strategy

1. PROCESS

WORKSHOPS

The first design workshop was the result of the client’s initiative, who, after doing research on software houses, selected several with whom they considered working together. Railwaymen was among the companies considered. We had a chance to meet our clients in person – they visited our office and, what’s more, we organized introducing workshops for them with the whole development team to discuss all the details and organize brainstorming sessions. It was a great experience for both sides and thanks to that we were sure that we clearly understand their business needs and expectations. Our meeting focused on the technical aspects of the project. The client came to us with specific assumptions and a vision for the project, while our task was to verify the idea and propose a possible implementation. As a result, we were able to conduct a feasibility analysis and lay out optimization processes

Katarzyna, Project Manager​​

“Working on the CostTracker project has been a rewarding experience as a project manager. Taking over the project presented its fair share of challenges, but I am fortunate to work with such a talented and dedicated team. Together, we have successfully navigated complex requirements and implemented effective solutions, ensuring transparency and efficiency in our purchase order processes. The collaboration and expertise of our team members have been instrumental in overcoming obstacles and driving the project toward success.”

COMMUNICATION

At the beginning of the project, a complete understanding of the business needs was essential due to the specificity of the financial aspects in various companies. Our team had the possibility to familiarize with the product vision as well as analyze business requirements that were delivered by the client. The dedicated team consisted of several professionals specialized in different areas. Therefore, we were able to deliver the first version of the quite complex platform within 3 months and release it in September 2018. Since that date, the application is evolving very dynamically, fulfilling more and more needs coming from the FinTech market. We as Railwaymen have been responsible for 100% of the development throughout the whole time.

Over the years, the composition of the team members changed several times depending on the current needs and requirements of the project. The project’s exact Team Structure looks as follows now (June 2023): 1 x Project Manager, 1x Tech Lead, 1x Frontend Developer, 1 x Quality Assurance Engineer, and 1 x UX/UI Designer.
maciej

Maciej

QA Engineer

sylwia-747d30e7e0970ea079d127ac48bba9edf058f666d5258050e4d110834f70611e

Sylwia

UX/UI Designer

karol

Karol

Frontend Developer

piotr

Piotr

Tech Lead

katarzyna

Katarzyna

Project Manager

During the development process, we have established a communication flow that was agreed upon by both sides and still remains effective. Thanks to our client’s engagement, from the very first day and weekly calls we were sure what is needed and what might be obsolete. They came to us with a defined scope and vision of the project – that also helped us in understanding the idea and make it possible to deliver a working software product that meets our client’s as well as end-users expectations.
WORKFLOW
For ticketing purposes, we are using Jira and our clients feel comfortable tracking all the issues. Besides having the “QA” column and status for the dedicated QA specialist on our side, we also added the “Review” column in our workflow to make it visible and accessible for our clients. That was the place where they could verify completed and tested tasks on the staging environment. For daily communication, we also used another tool – Slack. Thanks to integrating Jira with Slack, all changes made on the platform and updates were transparent.
New client’s request
Verifying request by the team
Adding task to Jira
Taking care of workflow
Assigning client for task review
Completed task

Katarzyna, Project Manager​​

“Assuming responsibility for a project that has been ongoing for several months (when I took on Michał’s role in the midst of further app development) presents a significant challenge for any project manager, and I was no different. Now, reflecting on a year of working on the project, I can confidently state that the individuals involved, including the customers and developers, have formed an exceptional agile team that has successfully overcome numerous obstacles.”

2. WEB APP

costtracker web application
CREATING PURCHASE ORDER
To make it possible to create a purchase order (PO) in a seamless and user-friendly way, our development team implemented ReactJS components. Thanks to that, the user experience on the site is on a highly satisfying level and is also meeting strategic goals. One of the most interesting and complex features is a Supplier catalog, which automates the process of adding items to PO from the same supplier in the company. Company employees that have assigned specific roles are able to search for items within the supplier’s items database. Such items are automatically added to a catalog if they were previously added to the Item List.
costtracker purchase order

Tomek, Team Leader & Senior RoR Developer​

“It was very exciting from the very beginning of the project. Starting with workshops where we defined core features and the application’s main flow, and ending with its implementation. I enjoyed working on the Purchase Order form where we used ReactJS components because of the many user-friendly features. Also, the financial parts of the application were really interesting from a database perspective. Mentioning the best parts of the application, I could not miss the approval process with different user roles and privileges.


During the development of the first CostTracker version, we had to take care of the frontend cool features, privileges access and flow process, and substantial database queries. We also had to make sure that the MVP we’re building will be easy to expand in the future. And seeing how the CostTracker app has grown since the first release, I believe we did that part well!”

real time cost tracking

Piotr, Team Lead​

“Working with invoices is a demanding activity and requires a lot of focus and attention. OCR comes with help, which relieves accountants at least a little, reading data from the invoice and based on them completing the required fields. In addition, thanks to cooperation with Cradl AI, using a set of invoices that go to CostTracker, we have introduced the feedback loop function, helping AI learn to read data correctly. Feedback Loop contains data read by OCR, the percentage of the correctness of the reading, as well as the actual, final value verified by the accountant. In further stages, we plan to automate the process of document flow so that the system becomes more and more autonomous.”

REAL-TIME BUDGET PLANNING & MANAGEMENT
Thanks to the CostTracker purchase management system, you can plan your budgets and divide them into specific categories. Every Purchase Order created through the app is assigned to a specific budget – thanks to that, as a cost approver, you can easily track and plan all of your expenses! Inside the application panel, you have a clear view of your budget’s state: if any of them has been exceeded, how much has been already spent, which part of them has been blocked for your future expenses and how much money you have left for your next orders.

If you already know that there is a set amount of money you want to dedicate to your purchases, and don’t want to exceed it at any means – you can turn on the “strict” budget functionality. In this case, only the app Administrator will be able to approve the costs that exceed that set level of expenses.

For example – if you are running a marketing department, you can create separate budgets for ordering Items for your events, recording equipment (cameras, microphones) or else. Thanks to that, you can easily track and see in a visually appealing way how much money you have spent on your department’s procurement needs, look for the most cost-efficient suppliers and analyze the price-quality ratio of the Items that you receive from them. No more making financial decisions based on hunches or competitors’ activities – thanks to CostTracker, you’ll be able to make much more educated decisions based on hard data!
costtracker categories
CASHFLOW & MILESTONE
The CashFlow module is used for expense planning. It provides the functionality of breaking down payments, where, by default, a single payment is treated as a one-time payment. However, there is also the option to divide payments into stages (milestones) and spread them over time, according to expected transfer deadlines. CashFlow divides budgets into various categories such as pending payments, current payments, overdue payments, etc. Users can browse through these categories to track the status of payments. This module also allows checking payment data within the budget. Users can view information about planned expenses, current payments, overdue payments, etc. This provides users with a comprehensive view of their finances and enables them to monitor expected payments and take action in case of payment delays.
PLANNING PURCHASE ORDER (PPO)
You know that feeling when your company Christmas Eve’s dinner is approaching, and you are starting to stress out whether you have enough funds to make it truly exceptional? With this CostTracker Planning Purchase Order functionality, you won’t get so easily surprised by unforeseen costs! You can pick a budget (for example employer branding or HR) from which you want to “block” resources for your specific goal within seconds.

What’s also great about this functionality, that you can create a Planned Purchase Order inside the app, but you don’t have to execute it. Thanks to that, as a manager or department director, you can plan your Purchase Order for the future and then delegate the execution to your employees. This solution eliminates the risk of several people ordering the same Items independently – thanks to CostTracker, they can work on the same Planned Purchase Order and make sure they will avoid any frictions along the process.

The CostTracker purchase order management system will notify you that the time when you’ll be needing the funds for your Planned Purchase Order is getting closer. It will also warn you that you may exceed your budget, because of the POs you’ve planned in the past, but will be executed very soon. In plain words: this functionality helps you to plan and overlook your business purchase orders long before they will reach out to your suppliers.
ADVANCED USERS & ROLE MANAGEMENT
One of the biggest challenges when building a FinTech app is to ensure your money flow stays entirely under your control. After all, you don’t want one of your employees to accidentally order 1000 mouse pads that you don’t really need. So to make the whole purchase order process maximally safe and intuitive, we’ve introduced several roles inside the CostTracker purchase order software. The approval flow looks like on the graphic below, and ensures that only company-designated decision-makers can approve or reject purchase orders created by other employees.
There is also an Administrator role, which of course has got total control over everything that’s happening inside the purchasing software. This person can assign roles to specific users anytime it’s needed.
MULTI COMPANY MODULE
Inside the CostTracker purchase order management system, it is possible to have users with multiple roles assigned. For example, Jack is “just” a Purchaser in the XYZ company. But in the ZYX one, he is an Approver. As an Administrator, you can assign Jack a specific role in the chosen company and have a clear view of which kind of roles are assigned to him at the moment.

When you do this, Jack will be able to create POs as a Purchaser by typing XYZ.costtracker.com in one organization (yes, CostTracker will create a separate subdomain for your business) and then move to ZYX.costtracker.com and accept purchase orders created by other users as an Approver in another company. As an Administrator, you’ll be able to see all of that and make sure that some roles don’t interfere with each other.
THE AI ACCOUNTING MODULE
As the CostTracker aims to be so much more than “just” a purchasing system, we’ve introduced two different types of integrations with the most popular accounting systems on the financial market. So if you are using apps like QuickBooks (interesting fact – you can find CostTracker on the official list of apps that are integrated with this software), Tripletex, Sage Accounting, Xero, PowerOffice or 24SevenOffice – you can easily process the data you already store inside them when using CostTracker!

Mateusz, Senior RoR Developer​

“The biggest challenge here for me was to understand the financial and business flow inside the apps that we wanted to integrate with. All of Accounting Systems mentioned above present their data differently – the goal was to display them all in a unified way inside the CostTracker.


For example, 24Seven Office uses Soap API, when all of other Accounting Systems work on Rest API. Their interfaces also differ greatly. Yet we’ve managed to accomplish this goal, to integrate them well, thanks to the solid basics we’ve built at the very beginning of the app development process. Thanks to that approach, we’re fully prepared for introducing new integrations in the future and develop the CostTracker further!”

We’ve called this functionality the Accounting Module, and it enables you to:

1. Enlist invoices data from your chosen accounting system inside the CostTracker and match it together with the specific purchase orders. The system matches invoices with POs based on variables like the same supplier name, the transaction value, the order number, or else. It enables you to save tons of time you would waste, by doing this manually! It happens automatically each day, so you don’t even have to think about it.

2. Process invoices inside the CostTracker and then send them to your chosen Accounting System. To achieve this goal, we use the OCR system – more about it below! Yet what’s special about CostTracker, is that if somehow, the OCR matching system fails, we’ve developed a set of internal logical rules (built by our Senior Ruby on Rails Developer Tomek) to make sure that the invoices data was processed correctly nevertheless. The app tries to achieve that goal by automatically filling the required invoice pools based on historical data (gathered from previous documents processed from the same provider or other types of infos).

Tomek, Team Leader & Senior RoR Developer​

“Have you ever had a situation where the OCR system didn’t read your invoice data correctly? Even if this happens only occasionally, in the case of FinTech software – each of those situations can cost you lots of troubles! That’s why inside the CostTracker purchasing software, we’ve developed an original Artificial Intelligence script that double-checks the invoice data read by Lucidtech.


It works by identifying places in your invoice that OCR system could not proceed correctly and trying to fill up those gaps based on infos inside your CostTracker database – those can be variables like Supplier, Purchase Order, TAX code etc. In case it’s not able to do it – the software asks the user to do it manually, yet it saves that action in its memory, to fill it up automatically in the future when the same case occurs. In short words: this script makes your work of implementing the invoices much easier and free of errors!”

costtracker invoices
OCR INVOICES PROCESSING
Accounting systems typically require manual entry of invoice information, which can be time-consuming and error-prone. However, CostTracker purchasing software offers a solution by incorporating Optical Character Recognition (OCR) technology. Thanks to this, invoices can be sent directly to the system in PDF format, and the OCR algorithm recognizes and enters the appropriate data fields, streamlining the processes of accounting and implementing invoices into the system.

Using artificial intelligence algorithms, the invoice file is scanned and automatically filled with the necessary information. To ensure accuracy, the software provides a confidence percentage, indicating how confident the algorithm is in the input data. This double-checking feature increases the speed and reliability of invoice scanning and processing, surpassing manual processing by humans. Once scanned and processed, the invoice can be matched to a specific order (with the option of automatic confirmation) and modified accordingly (e.g. adding a tax code) before sending it to the designated accounting program.

The CostTracker purchasing system offers the convenience of creating a dedicated email address for sending invoices. Any invoices sent to this address will be automatically processed by the application. In addition, the OCR technology includes a comprehensive feedback function, allowing the system (Lucidtech) to learn from any mistakes made. Every time an invoice is processed and approved by the customer, updated data and current statuses are sent for comparison so that the system has the data test for later development of AI.
costtracker ocr invoices
PURCHASE ORDER DELIVERY MODULE
When ordering lots of items from different suppliers, you need to retain full control over your deliveries. Thanks to the CostTracker purchasing software delivery module, you can control your orders in real-time. Inside the app panel, you can select the items that you’ve already received and those that you are still waiting for to come.

For example, you can create one order called “Austin SXSW Trade Shows” and create separate deliveries inside, like banners, leaflets, gadgets, etc. from various suppliers. When the banners come – you tick the box that this specific delivery has finished. But you are still waiting for gadgets – so you don’t close the order in general, as long as you will have the “full package”. Thanks to this module, purchase order management becomes much more under your control, as it helps you to maintain your business operations smoother and more immune to human error. It also helps you to react faster in case of stock shortages or run your inventory management better (similarly to Unleashed Software solutions).
purchase order delivery module
NLP ITEM MODULE
When choosing the right procurement software for your business, you want to make sure, that it will be working best in YOUR case. All business needs are different, and the goal is, to build a purchasing software flexible enough, to adapt to those needs. In the previous CostTracker MVP version, the adding Item functionality stayed pretty basic. You could once again order Items, that you’ve ordered before (the system found it inside the previous purchase orders) or add them manually. But in the new version, the Item Module enables you to send the items you want to order inside the software as an Excel file. The CostTracker artificial intelligence algorithms scan your file and ask you, which column of your file means what. And then – they automatically assign those Items to a specific Purchase Order, and then add it to your database, to make your procurement processes much faster and easier!

Tomek, Team Leader & Senior RoR Developer​

“Our inspiration for developing this functionality was the solution used by Mailchimp, a very popular e-mail marketing software. We’ve made it using React.js, and it works like this: you can open your Excel file, mark the data you want to import inside the CostTracker, paste it inside the app and we’re matching that data automatically with the right columns. And what’s great here, that the columns names don’t have to be named exactly the same: thanks to Artificial Intelligence scripts, the software can figure out by itself, that the column labelled “cost” in your Excel file, should be assigned to the one labelled “price” in our CostTracker system. In the future, we want to make it even smarter, as financial applications are a great example of software that can benefit a lot from implementing AI solutions!”

VARIOUS LOGIN OPTIONS

One of the most important things when building FinTech software is to ensure the maximum level of security. CostTracker purchasing software enables you to get inside the app using login options a follow:

TWO FACTOR AUTHENTICATION

According to statistics from a CompTIA study, “Human error accounts for 52 percent of the root causes of security breaches.” Sometimes we don’t pay enough attention to make our passwords maximally safe – and this is where two-factor authentication comes in handy. You can log in to the CostTracker purchase order management system by downloading the Google App Authenticator app, scanning the QR code at the first login attempt, and then – by simply typing up the password and the code, the Google App will send straight to your phone! Thanks to this solution, the login process becomes easier yet maximally secure.

two factor authentication

SINGLE SIGN-ON (SSO) LOGIN

Are you using the option to “log in through your Google account” sometimes? Most of us do – this type of solution is called Single Sign-On. You can configure the CostTracker app of your choice, supporting SSO software (for example – Azure) and then, log in within an easy and secure way with your previously created account. This solution is especially important for bigger organizations, where creating a separate account for each user would be a highly complicated and time-consuming process. The benefits of this solution go as follows:

  • logging with one set of data (in this case with the main system account e.g. Azure) to many used systems (fast and easy, no need to remember separate access data),
  • lower risk of unauthorized logins,
  • easier maintenance of security and access management inside the company.

Tomek, Team Leader & Senior RoR Developer​

“Our inspiration for developing this functionality was the solution used by Mailchimp, a very popular e-mail marketing software. We’ve made it using React.js, and it works like this: you can open your Excel file, mark the data you want to import inside the CostTracker, paste it inside the app and we’re matching that data automatically with the right columns. And what’s great here, that the columns names don’t have to be named exactly the same: thanks to Artificial Intelligence scripts, the software can figure out by itself, that the column labelled “cost” in your Excel file, should be assigned to the one labelled “price” in our CostTracker system. In the future, we want to make it even smarter, as financial applications are a great example of software that can benefit a lot from implementing AI solutions!”

THE POSSIBILITY TO USE THE COSTTRACKER APP API

Lots of the solutions described above wouldn’t be possible if we haven’t created the CostTracker API. Thanks to this, various types of software can integrate with this purchase order software, download stored inside purchase orders, and proceed with the Cost Tracker data inside their systems. Having their own API developed and open to use for other software is like the quality stamp that only truly advanced and professional applications can pride themselves on.

SYSTEM MANAGEMENT FLEXIBILITY

Due to developing the application from scratch, our client wanted to keep the system fully flexible and manageable by the company administrators. They can have their own database of suppliers and their contacts as well as provide more information about their company to create POs in PDF format and be able to send it through the email directly from the system with an appropriate note. Moreover, they have full access to manage the company employees, system users, and assign them to specific roles, based on the company structure. In the PO approval process, the most important factor is to have the determined budget limit for each user with an accessible role. You can also decide to hide specific Accounts, adjust the order view, create your projects list, and much more!

DASHBOARD

The dashboard presents the most important statistics and system information in a clear and organized manner. It serves as a user interface that enables easy monitoring and analysis of system data in real-time or based on historical information.
costtracker dashboard

3. UX / UI

ux ui design

MOBILE VIEWS AND TABLES

Displaying big data on a small screen is a challenge. On small screens, users can only see a small portion of a large data table. Using specific signposts orient users when they scroll through the data, and tools that narrow down content according to user-specified criteria allow them to view the data in a meaningful way. To achieve that, we used specific tools and features, such as locked headers or columns, expandable rows, sorting, and filtering.
costtracker mobile view

QUICK ACCESS FOR THE APPROVER

Quick access to data on mobile devices was necessary for users with the approver role. In this case, we needed to let them view and edit purchase orders on their phones or tablets easily and fast. The approval view is available on a smaller screen only at this particular moment because CostTracker is a successively larger FinTech system that has more and more tables or data.

 We decided to serve data that is split into small portions and bring out the main actions. One of the special features, in this case, was to swipe columns in the mobile table view. It helps users to follow the data on their devices without missing any important information. In the same view, we locked the column with main actions and made it anchored to the view, so users can use them at any time. For the purchase order view, we came up with a different approach and prepared a completely separated view for mobile devices. In this case, we decided to display tables’ rows as classic form fields, which helps the user to see the whole information about purchasing an item at once and edit it quickly if needed. To avoid a lot of scrolling, we also added expandable rows that make it easier for mobile users to focus on the selected section of data and jump between different views of other sections without scrolling.

DESIGN SYSTEM

Displaying big data on a small screen is a challenge. On small screens, users can only see a small portion of a large data table. Using specific signposts orient users when they scroll through the data, and tools that narrow down content according to user-specified criteria allow them to view the data in a meaningful way. To achieve that, we used specific tools and features, such as locked headers or columns, expandable rows, sorting, and filtering.
design system costtracker

VISUALIZATION OF FINANCIAL DATA

During the first stage of our Railwaymen’s teamwork on the project (MVP) was focused mostly on fast and accessible communication. This included features such as quick view, mobile tabular data display, notifications and automatic data flow between users. In the next stage, our goal was to create a comprehensive system for the flow of data and financial documents between CostTracker and external accounting programs.

In this case, we focused on precise data presentation and process automation. An essential challenge at this point was to enable implementing a large amount of data at once and approving the tasks that have been automated through the software fast. To make it possible, we decided to introduce micro charts to provide a concise representation of statistical information without overwhelming the user with too much detail, as well as tooltips to offer additional information if needed.

We implemented the colored values to draw attention to aberrations or overruns, as well as distinction between errors in the form and data to read them automatically with a certain accuracy.

The created interface provides easy access to key actions, ensuring efficient management of large views of data through flexible filtering, search box and sorting by columns. An important aspect of the development was the distinction between automatic and manual activities. By implementing the identification feature, users can easily distinguish automated processes from tasks that require manual intervention.

FURTHER APP DEVELOPMENT NEW CHALLENGES RESPONDING: STREAMLINING THE GENERAL APP WORKFLOW

Another step in the product development process was to analyze the specific types of users and tasks that are assigned to them in the system. While analyzing each module, we combine UX knowledge and the industry (financial) knowledge provided by the client in the form of materials and general feedback. We focus on the analysis of financial rules, the current process that we want to include in our software and the priorities of the user who will use this module. We choose the data which is already in the system and is important for the users and combine them with the new functions which are necessary for them.

While the first stage of our Railwaymen teamwork on the project (MVP) was focused mostly on fast and accessible communication (fast preview, mobile display of tabular data, notifications, automatic data flow between users), the next stage was to provide complete financial data and document flow between Cost Tracker and external accounting programs. In this case we focused on precise data presentation and process automation. From the interface point of view, our goal was to optimize the work of the accountant and people supervising the processes in the company. A very important challenge at this point was to enable implementing a large amount of data at once and approving the tasks that have been automated through the software fast. To make it possible as a Cost Tracker you couldn’t have any issue with navigating through the software itself.

To achieve that goal, we improved the visual presentation of data, e.g. in the budget’s module, where we present current budget allocation and burning. We also show simplified charts in tables to present the user with the best possible knowledge about the task in a minimal form.

Sylwia, UX/UI Designer

“Efficient communication and design process conducted from the beginning of the application’s development allowed us to smoothly move on to designing more complex modules and taking into account feedback from customers. Thanks to the fact that we work together from the start of the project it is easier for us to analyze new processes, incorporate them into the existing structure of the program and find places where inconsistencies may appear already at the stage of idea analysis. From the design point of view, it’s extremely valuable to learn how the process we’re going to automate is currently implemented for potential customers. This allows us to take a closer look at the needs and, as a result, create an optimal and user-friendly interface.”

4. FRONTEND

FLUID DESIGN (RWD)

In view of today’s usage of mobile devices and its high development pace, we decided to apply the most flexible solution while building the CostTracker platform. The widely used Responsive Web Design approach requires additional effort and sometimes might not be enough when it comes to viewing processed data on devices with different screen sizes such as desktop, tablet, and smartphones. In our projects, we stick to using techniques based on Fluid Design, so applications created by our team support the actual screen’s width and height, despite changing that once using the software. In a nutshell, the UI of the web application is always fully adjusted to the workspace of the current device.

Formir

Customized CSS3/HTML5 framework which is using a pure CSS approach to be completely integrated with the application. This framework is based on the comprehensive Grid module system, which allows to easily adjust Responsive Web Design technique to complex layouts.
formir costtracker

Karol, Front-end Developer​

“Keeping new components in Storybook helped us a lot during redesign works and will have much impact on frontend improvements in the future. Interactive and accurate documentation of components could help in understanding how they work, which speeds up our work.”

5. QA

CostTracker purchasing software is a great example of an application that is most efficient to test using automation, but manual tests during the development of the application also take place. With automated testing, you as a customer pay the same amount of money while getting higher Quality Assurance protection and more confidence that your app will work in multiple scenarios!

However, it should be remembered that we recommend automated tests mainly in the case of highly developed software that processes large amounts of data. As for the MVP application – it’s not the most efficient solution because manual testing usually works for simple applications. Anyway, we are proud to say that we can do both: start with the MVP app, test it manually, and then move to automated testing as it grows. Not every software company can do that!

Maciej, Quality Assurance Engineer​

“The biggest challenge in testing CostTracker is its continuous development and the creation of interconnections between elements of the application. Each of these connections should be checked for any changes to the surrounding systems. In this case, good communication with developers is very helpful in understanding many of such connections and provides the opportunity to adjust test cases and the testing approach to ensure that everything is in the best state possible. An additional level of complexity is introduced by the numerous integrations with external systems, which are tested with every functional change or update to our system.”

6. TECHNOLOGIES & INTEGRATIONS

ruby on rails framework
marven
postgresql
redis storage
slack
sage accounting

As Railwaymen, we take pride in achieving Xero certification, which means that we meet the requirements and standards for software integration and customization. This enables us to offer our clients services that seamlessly connect with this accounting system. We can also assist in fully leveraging the potential of Xero and automating accounting processes, ultimately contributing to increased operational efficiency.

We have also obtained QuickBooks authorization, which grants us the privilege to work with this popular accounting and financial management system. With QuickBooks authorization, our clients can rest assured that we possess the necessary qualifications and experience to deliver solutions that optimize their financial processes and aid in effective financial management.

These achievements demonstrate our professionalism and commitment to providing high-quality services related to integration and software development for online accounting systems.

FINAL PRODUCT

costtracker final application

RESULTS & FURTHER DEVELOPMENT

The first version of the platform was successfully released at the beginning of September 2018 and is constantly gathering positive feedback from the very first users. As we're writing these words in June 2023, over 1 400 company accounts have been created inside the software, almost 10 000 budgets have been currently managed through CostTracker and over 212 accounts are actively using integrations mentioned above. That's a really great score in such a narrow business sector as purchase order management is! In the near future, we plan to improve the invoice module, redesign the whole app, and add another integration, this time with Sage50. As the demand for custom FinTech apps is constantly growing, and more and more tasks you can automate through the right software - we're sure that the development possibilities are constantly growing!

Testimonial:

“The team’s ability to align with our goals is outstanding. We needed a full-stack development partner and Railwaymen has delivered up to our expectations. They understand the product and what we want to achieve for our clients.”

Tore Andreas Hansen & Torstein Floden,

CostTracker Founders

We are real!

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Joanna Brzezińska-Wajda - Head of Sales

Joanna Brzezińska-Wajda

Head of Sales